On the Business of Software forum, I asked:
What are proven strategies for 1-person companies to keep up with the daily deluge of user e-mails?
Here's a
summary of the excellent responses:
Change the Product based on Common RequestsExamine common requests and consider how you can change the product to eliminate them.
Have a ForumCustomers will often look in the forum to see if someone else has asked the same question.
Test-Driven DevelopmentHave a battery of ever-growing automated unit tests, so repeated failures of the same type are
uncommon.
Beta-testingHave a good pool of beta testers who can point out the obvious stuff which is all too
easy to miss - that's invaluable.
Use Defect-Tracking Software/Customer Support SoftwareHaving a good system, such as
FogBugz, in place to respond to emails helps.
Virtual Personal AssistantA virtual personal assistant can offer Tier 1 user support.
Have a FAQA FAQ is very important. Whenever you get the same request or question more than 2
or 3 times add it to the help file.
Raise the PriceLow price = high support costs. If you can sell 1 copy for $39.95, or 2 for $19.95...which will cost you less down the road?
Optimise WorkflowCheck email only twice a day.
Optimise User Interface People suck at following directions. Computers do not. Optimize accordingly. Spend extra time on coding and UI to have the computer do more of the work.
Make it harder to fail and easier to recover from failureExample possible failure: people might confuse your registration key with a transaction number, so you prefix the reg key with a unique string and pre-fill that on the form. This sharply cuts down on the number of people who fill in your Paypal transaction ID in the field, find it doesn't work, and then immediately mail support.
Use Snippets for Common EmailsSnippets are very helpful in getting a reply out quickly.
Relentless, continuous improvement......in program, website text, and support emails as you learn what isn't working.
Thanks to all whose text I have shamelessly reshaped. Let me know if you want acknowledgement via a link to your site.